Prior year minutes
Minutes of the SLHS Band Boosters Association Meeting
Wednesday, October 4, 2006
Attendees:
Grayson Fore
Richard La Valley
Patti
Lewis
Kim Brightwell
Sue Daniels
Craig
Daniels
Elizabeth Cline
Michael Cox
Kevin
Brightwell
David Tiller
David Tiller called the meeting to order at 7:30 pm.
Treasurer’s Report- No Report – Treasurer Absent
Report was submitted by Miriam Smith on 10/12/06 via email
for Board Review.
Band Director’s Report – Grayson Fore
1. Mr. Fore’s written report was distributed.
2. Mr. Fore provided a summary of the BOA trip including
cost and consideration of replacing tuxedos.
3. Mr. Fore expressed concern in his report of lack of
volunteers for various Fund Raising events.
Committee Reports
1. Fundraising – Patti Lewis
1. Tag Day preliminary results were discussed - $19,150.
2. Discussion was held on other fundraising efforts planned
for 2006-2007 including:
• Election Bake Sale
• White House Ornament Sale
• Citrus Sale
• Lucia’s on Monday 12/11/06
• Art Auction
• E Script
1. Discussion was held on the need to get more volunteers
to lead the various fundraising efforts and a suggestion
for a email to ask for fundraising volunteers
2. Hospitality – Elizabeth Cline
1. Discussion was held on the volunteers being lined up for
game hospitality nights.
2. Discussion was held regarding the different tailgate
supporters for this year.
1. Performance Committee – Mike Cox, Craig Daniels, Kevin
Brightwell
1. Discussion was held about volunteers for game night
performances.
1. Publicity – No Report and no representative present.
1. Uniforms – No Report and no representative
1. Discussion was held regarding cost of tuxedoes for Wind
Ensemble and the need to possibly replace them this year
due to age. A suggestion was made to get Julia Beech
obtain a set of proposals for possible replacement.
2. Clarification discussion was held regarding the rental
of tuxedoes vs purchase of dresses.
2.
3. Web Pages – Kim Brightwell
1. Discussion was held regarding the Band Wagon.
1. Finance Committee – No Report/No Representative.
Next Meeting – Tuesday, November 7th, 2006, 7:30 pm – 8:30
pm, SLHS Band Room
Motion by Mr. Tiller to made motion to adjourn and it was
seconded. The meeting was adjourned at 8:40 pm.
Minutes of the SLHS Band Booster Association Meeting
Wednesday, June 7, 2006
Attendees:
Grayson Fore
Frances
Pierce
David
Cline
Caroline
Boone
Elizabeth Cline
Kevin
Brightwell
Grace Zamora-Duran Rich LaValley
Lisa
Montague
Mark Jensen
Julie Beach
Kevin Brightwell called the meeting to order at 7:40 pm.
Minutes of the May meeting were read and approved.
Treasurer’s Report – Miriam Smith
1. Miriam was not able to attend this meeting, she will
send an updated Treasurer’s report next week
2. There are still students with outstanding band fees; a
few will not be able to pay and the BBA will cover their
costs
3. Received refund from RiverSweet
4. BBA is finishing this year with $3500, after outstanding
obligations are paid there will not be enough funds
remaining to add $3000 to the uniform fund.
Additional funds will have to be raised next year or other
planned expenditures currently in the 06-07 budget will
have to be reduced
Band Director’s Report – Grayson Fore
1. Mr. Fore did not distribute a written report
2. The band will play for Graduation on June 15
3. Mr. Fore will send the 06-07 school calendar with the
Back-to-Band packet next week. Also included in the packet
are music for next year’s marching program and emergency,
uniform, and Spring Trip forms. Mr. Fore will send
electronic versions of the forms to Dave Cline to post on
the website
4. Next year’s marching band will perform “Myths and
Legends”
5. Kevin will reserve time at the RCC for next year’s
JazzHawks performance
6. The Band room will be shut down on June 20th due to
construction and is scheduled to reopen August 14. If
construction falls behind schedule, Mr. Fore will use the
LHMS music room for the start of band camp
7. Expecting 25 new students (freshmen) to join the band
next year
8. Have selected 14 Guard members for next year
Committee Reports
1. Publicity – Kim Brightwell was not able to attend the
meeting
1. Kevin asked Mr. Fore to provide a list of Band awards to
Kim for publicity
2. Hospitality – Pam Dister was not able to attend the
meeting
3. Performance Committee – Craig Daniels was not able to
attend the meeting
4. Uniforms – Grace Zamora-Duran
1. Most uniforms have been returned, still waiting on a few
5. Finance Committee – Mark Jensen
1. No report
6. Fundraising Committee – Caroline Boone
1. Barnes and Noble contacted Caroline. She has not spoken
to them directly but this may be a fundraising opportunity
2. Caroline was contacted by a LHMS parent interested in
running the citrus (or evergreen) sale next fall
3. Continuing discussion on how best to manage scholarship
assistance to students in need. Current thinking is
to offer a ‘matching funds’ program through the BBA. Miriam
and Mr. Fore are revising payment contracts to reflect new
payment plans and scholarship arrangements
4. FCPS has a translation service to provide
Spanish-language versions of the forms
7. Band Web Site – Dave Cline
1. Dave will clean up the site this summer and post
Back-to-Band forms
New Business:
1. Frances Pierce, Recording Secretary 2003-2006, presented
Rich LaValley, Recording Secretary-elect, with Band Booster
minutes from school years 2003-2004; 2004-2005; and
2005-2006. She also passed on three year’s worth of Band
Concert Programs in paper (mock-up and final) and digital
(MS Publisher and Adobe PDF) formats
Next Meeting – MONDAY, August 14, 2006, 6:00 pm, location
TBA (SLHS Band Room or LHMS Band Room)
Meeting adjourned at 8:25 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, May 2, 2006
Attendees:
Grayson Fore
Kim BrightwellFrances
Pierce
Pam
Dister
David Cline
Caroline
Boone
Miriam
Smith
Elizabeth
Cline
Grace
Zamora-Duran
Rich LaValley
Lisa
Montague
Kevin
Brightwell
Mark Jensen
Kevin Brightwell called the meeting to order at 7:40 pm.
Minutes of the March meeting were read and approved as
corrected. The April Band Booster meeting did not have a
quorum, so there are no minutes.
Treasurer’s Report – Miriam Smith
1. Miriam has received proceeds from e-Scrip
2. The JazzHawks performance brought in $1595 (before
expenses)
3. There are still seven students with outstanding band
fees; five are on payment plans
4. Refund due from RiverSweet may be pending their payment
from SLHS
Band Director’s Report – Grayson Fore
1. Mr. Fore’s written report was distributed.
2. The Kennedy Center performance went well. Pictures are
available on the web. Thanks to the LaValley family for
transporting instruments and equipment. Band received a
Silver rating.
3. The JazzHawks performance went well and there was a
large appreciative audience. Including the LHMS Jazz Band
was a positive experience all around. Mr. Fore will send
the 06-07 school calendar to Kevin so Kevin can reserve
time at the RCC for next year’s performance.
4. Band students provided excellent support for the SLHS
musical Aida
5. Ushers are needed for the two remaining Band concerts on
May 10th and June 1st.
6. The Band room will be shut down on June 20th due to
construction
7. Expecting 25 new students (freshmen) to join the band
next year
Committee Reports
1. Publicity – Kim Brightwell
1. The Kennedy Center and JazzHawks performances were
carried in the PTSA newsletter.
2. Hospitality – Pam Dister
1. The end-of-year Band Banquet will be June 5th in the
Yellow Cafeteria. It will be pot-luck. Pam will send a
fan-out and provide paper handouts to Mr. Fore explaining
what food items each grade is expected to provide. There
will be cakes for the seniors.
3. Performance Committee – Craig Daniels
1. No Report
4. Uniforms – Grace Zamora-Duran
1. All uniforms must be returned on June 5th.
2. Lisa will send a fan-out message asking that graduating
senior girls donate their concert dresses back to the band
for future students who cannot afford to buy their own.
5. Nominating Committee
1. Miriam Smith, Kim Brightwell, and Pam Dister comprise
the nominating committee for next year’s slate of officers.
The slate of nominees is as follows:
•
President
Dave Tiller
• First Vice
President
Patti Lewis
• Second Vice
President
Elizabeth Cline
•
Treasurer
Miriam Smith
• Corresponding
Secretary
Kim Brightwell
• Recording
Secretary
Rich LaValley
1. Election will take place June 1st, at the Spring
Concert.
1. Finance Committee
1. Will meet at Kevin’s house on May 9th at 7:30 pm to
formulate the 06-07 budget
2. Mr. Fore, Elizabeth Cline, Mark Jensen, Miriam Smith,
and Kevin Brightwell will attend
3. Mr. Fore would like to increase the instructional budget
New Business:
1. Motion to approve expenditure of $600 on senior plaques
was approved
2. A Certificate of Appreciation was presented to Kevin
Brightwell and KTA Group, Inc. for their generous support
of the SLHS Wind Ensemble performance at the Kennedy
Center. A Certificate of Appreciation is also
awaiting presentation to Craig Daniels and RoundAbout
Recording, Inc. for their generous support of the SLHS Wind
Ensemble performance at the Kennedy Center.
3. Proposed agenda items for the next meeting:
1. 2006 Tag Day
2. Proposal to provide matching funds for students who
require financial assistance
Next Meeting – WEDNESDAY, June 7, 2006, 7:30 pm, SLHS Band
Room
Meeting adjourned at 8:43 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, March 07, 2006
Attendees:
Grayson Fore
Kim BrightwellFrances
Pierce
Pam
Dister
David Cline
Caroline
Boone
Craig
Daniels
Miriam
Smith
Elizabeth
Cline
Grace Zamora-Duran
Rich
LaValley
Suzy
Gannon
Tom
Callahan
Lisa
Montague
Kevin Brightwell
Mark Jensen
Kevin Brightwell called the meeting to order at 7:50 pm.
Minutes of the February meeting were read and approved as
corrected.
Treasurer’s Report – Miriam Smith
1. Slightly more than 50 percent of Spring trip fees have
been collected to date. There is still $848 in outstanding
uniform and other band fees. A motion to grant scholarship
funds of $239 to one band student was approved.
2. A suggestion was made to investigate whether the school
can provide support for students on free and reduced lunch
program. Also discussion of BBA willingness to match funds
students requiring assistance raise through participation
in band fund raisers.
3. There is still an outstanding balance of $3000 for the
Kennedy Center performance. Discussion of how to raise
remaining funds. Suggestions included soliciting corporate
support, contacting School partner Lockheed Martin, and
inviting TV stations to publicize the Band’s accomplishment
and solicit donations.
Band Director’s Report – Grayson Fore
1. Mr. Fore’s written report was distributed.
2. Kennedy Center performance logistics were discussed.
SLHS Wind Ensemble will perform at 12:20 PM on April 7,
2006.
3. Kevin will contact Mrs. Vockley and Mr. Van Trees to see
if they will chair the JazzHawks concert. Kevin has
arranged for food and beverages from Safeway, Amphora
Bakery, and Harris Teeter. Kevin will also contact
Starbucks. He needs Band letterhead to request donations.
Sue Daniels has digital files to create tickets. Price will
be $15/person or $25/couple. We will provide gratis tickets
to Fellowship House residents again this year. Kim will put
an ad in the local papers and will contact Kathy
Leatherwood about digital files for fliers from last year.
Committee Reports
1. Publicity – Kim Brightwell
1. Kim will follow-up with Sue Daniels and Kathy
Leatherwood regarding digital files for JazzHawks tickets
and fliers.
2. Kim will also provide information to local papers
(including the Washington Post) and the PTSA about the
Band’s Kennedy Center performance.
2. Hospitality – Pam Dister
1. Snacks may be needed for band concert at Kennedy Center.
3. Performance Committee – Craig Daniels
1. Craig has asked Mike Cox to be a chaperone for the
Myrtle Beach trip because Lisa Montague has a new job and
will not be able to chaperone. Looking for a second FCPS
employee who can dispense medication on the trip, perhaps
Ms. Blye will be able to take on that responsibility.
2. Craig will organize a pre-trip chaperone meeting.
4. Uniforms – Grace Zamora-Duran
1. All uniforms have been returned and have been cleaned.
They will be assigned in June.
2. Lisa will send a fan-out message asking that graduating
senior girls donate their concert dresses back to the band
for future students who cannot afford to buy their own.
5. Nominating Committee
1. Miriam Smith, Kim Brightwell, and Pam Dister have agreed
to serve as the nominating committee for next year’s slate
of officers. The slate will be presented at the April
meeting; election will take place in June.
2. Miriam has agreed to stay on as Treasurer, so positions
needing to be filled are: President, 1st Vice President –
Fundraising, Corresponding Secretary, and Recording
Secretary.
New Business:
1. None
Next Meeting – TUESDAY, April 4, 2006, 7:30 pm, SLHS Band
Room
Meeting adjourned at 8:47 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Corrected Minutes of the SLHS Band Boosters Association
Meeting
Tuesday, February 07, 2006
Attendees:
Grayson Fore
Kim BrightwellFrances
Pierce
Pam
Dister
David Cline
Caroline
Boone
Craig
Daniels
Herb
Pierce
Miriam Smith
Sue Daniels
Kim Brightwell called the meeting to order at 7:40 pm.
Minutes of the January meeting were read and approved.
Treasurer’s Report – Miriam Smith
1. There are still band and uniform fees owed by some band
students. Discussion on how best to collect the outstanding
amounts
2. A motion to use instrument funds to pay $2000 of the
Kennedy Center fee was approved.
3. Three students still owe VA Tech Honor Band fees
Band Director’s Report – Grayson Fore
1. Mr. Fore’s written report was distributed.
2. Mr. Butler has committed to replacing the bass trombone
and xylophone for the band.
3. Kennedy Center performance logistics discussed, Mr. Fore
will make a list of instruments that need to be
transported.
4. The new Student Activities Director is Linda Jones.
Calendar items for next year are due to the school in
March.
5. Discussion of whether to continue with the citrus fund
raiser or switch to holiday greenery, or do both.
6. Discussion of whether to hold the art auction again next
year. Perhaps incorporate a silent auction and include
pieces from local artists.
7. Unsure whether we have an organizer for the JazzHawks
concert in April; Kevin will call Mrs. Vockley and Mr. Van
Trees to see if they will chair the effort.
Committee Reports
1. Fundraising – Caroline Boone
1. Percussion won the citrus sale
2. Possibility of getting the Jazz Band to play at Potbelly
Sandwiches.
2. Publicity – Kim Brightwell
1. Need to update the calendar entries on the website.
3. Hospitality – Pam Dister
1. Pam asked whether food would be needed for band concert
at Kennedy Center.
4. Performance Committee – Craig Daniels
1. Chaperones have been chosen for the Spring Trip: Craig
and Sue Daniels, Frances and Herb Pierce, Pam Dister, Kim
Brightwell, Melissa Blye, Lisa Montague, and Dave Cline.
New Business:
1. Discussion of when to hold the band pre-trip meeting for
chaperones did not result in a date.
Next Meeting – TUESDAY, March 7, 2006, 7:30 pm, SLHS Band
Room
Meeting adjourned at 8:45 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Wednesday, January 11, 2006
Attendees:
Grayson Fore
Kevin
Brightwell
Kim BrightwellLisa Montague Frances Pierce
Pam
Dister
David
Cline
Grace Zamora-Duran Suzy
Gannon
Caroline Boone
Craig
Daniels
Mark
Jensen
Herb
Pierce
Elizabeth
Cline
Rich LaValley
Miriam Smith
Kevin Brightwell called the meeting to order at 6:10 pm.
This month’s meeting scheduled to provide LHMS band parents
an opportunity to talk with SLHS band parents about how
their students can participate in band, sports, and be in
the IB program.
Minutes of the December meeting were read and approved.
Treasurer’s Report – Miriam Smith
1. No report.
Band Director’s Report – Grayson Fore
1. Mr. Fore’s written report was distributed. Mr. Fore was
running a band rehearsal at the same time as the BBA
meeting
2. There was brief discussion of the Florida trip and the
tentative date for the mandatory pre-trip parent meeting
was set for Monday, January 23.
3. Discussion of fundraising opportunities to offset costs
of performing at the Kennedy Center. Cost per student is
estimated at $75. Chaperones are needed for Thursday and
Friday, April 6 and 7. Kevin Brightwell will reserve a
truck to transport instruments.
Committee Reports
1. Fundraising – Caroline Boone
1. No report
2. Publicity – Kim Brightwell
1. Kim needs a picture of students who will be
participating in District Band.
2. Kim will provide publicity about SLHS Kennedy Center
performance and will provide information to the PTSA
newsletter (deadline January 23).
3. Hospitality – Pam Dister
1. Pam provided refreshments for tonight’s meeting with
LHMS band parents.
4. Uniforms – Grace Zamora-Duran
1. No report
5. Web Page – David Cline
1. Dave will check with Choir to see if they want to use
space on our website for postings.
6. Performance Committee – Craig Daniels
1. Chaperones have been chosen for the Spring Trip: Craig
and Sue Daniels, Frances and Herb Pierce, Pam Dister, Dave
Reynolds, Kim Brightwell, Melissa Blye, perhaps Lisa
Montague and Dave Cline.
New Business:
1. Elizabeth Cline, as 2nd Vice President for Policy will
propose a correction to inconsistency in by-laws to clarify
meaning.
2. There was discussion of need for nominating committee
for next year’s BBA officers.
3. Mr. Fore presented a brief summary of the meeting to
gather input on new Activities Director.
Next Meeting – TUESDAY, February 7, 2006, 7:30 pm, SLHS
Band Room
Meeting adjourned at 7:03 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, December 6, 2005
Attendees:
Grayson Fore
Kevin
Brightwell
Kim BrightwellLisa Montague Frances Pierce
Pam
Dister
David
Cline
Grace Zamora-Duran Suzy
Gannon
Tom Callahan
Caroline
Boone
Craig Daniels
Kevin Brightwell called the meeting to order at 7:40 pm
Minutes of the November meeting were read and approved as
corrected.
Treasurer’s Report – Miriam Smith
1. The Treasurer’s Report was distributed by Kevin, as
Miriam was not able to attend the meeting.
Band Director’s Report – Grayson Fore
1. Mr. Fore distributed his written report
2. Mr. Fore has moved the 8th grade parent night from
December 14 to January 11. That is a regularly scheduled
Wind Ensemble rehearsal night and BBA will have their board
meeting from 6-7 pm so current band parents can be on hand
from 7-8 pm to answer questions from 8th grade parents
3. The Jazz Band is playing at the Arboretum II in Herndon
for Lockheed Martin.
4. Mr. Fore is working to find cheaper bus transportation
to Orlando, cost now predicted to be $530/student which
will include most meals. Deposit due to company March 1.
5. Cost to perform at the Kennedy Center will be ~$6000.
Students will need to raise $2600 or parents can be
assessed. District may pay for instrument purchases, which
would free up some BBA funds and may use $500 Jazz Band
will receive for Arboretum II performance.
Committee Reports
1. Fundraising – Caroline Boone
1. Ornaments – Suzy Gannon has 89 ornaments left to sell.
She will sell at LHMS and at the Winter Concert. Info on
purchasing ornaments will be on the front page of the
website.
2. Caroline requests help unloading the citrus order
Saturday, Dec. 10, at 7 am
2. Publicity – Kim Brightwell
1. Connection newspaper had a nice write-up on the band’s
parade appearance, they have been very good at covering
SLHS band activities.
3. Hospitality – Pam Dister
1. Refreshments for the Winter Concert should be brought to
the Yellow Cafeteria prior to the concert. Seniors will
bring sodas.
4. Uniforms – Grace Zamora-Duran
1. Grace needs e-mail addresses for two band members to
contact them regarding uniforms.
5. Web Page – David Cline
1. Choir has requested some space on our website for
postings. Since the theater department has never used their
space, Dave will use that space for choir.
6. Performance Committee – Craig Daniels
1. Need 4 ushers, a videographer (Sue Daniels?), and stage
hands for Winter Concert. Craig will send e-mails to
encourage volunteers.
New Business:
1. An inconsistency BBA By-Laws has been discovered, having
to do with Directors-at-Large and Standing Committee
Chairpersons. Elizabeth Cline, as 2nd Vice President for
Policy will propose a correction to the by-laws to clarify
meaning.
Next Meeting – WEDNESDAY, January 11, 2006, 6:00 pm, SLHS
Band Room
Meeting adjourned at 8:50 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, November 8, 2005
Attendees:
Grayson Fore
Kevin
Brightwell
Kim BrightwellLisa Montague Frances Pierce
Miriam
Smith
Pam
Dister
Mark Jensen
David Cline
Grace Zamora-Duran
Herb
Pierce
Suzy
Gannon
Tom
Callahan
Caroline
Boone
Frank Gierke
Kevin Brightwell called the meeting to order at 7:43 pm
Minutes of the October meeting were read and approved.
Treasurer’s Report – Miriam Smith
1. Miriam presented the Treasurer’s Report
2. There are still some outstanding student uniform and
activity fee payments.
3. Still need 20 band members to pay their Spring Trip
deposit before can commit to the trip.
4. Miriam will send reminder letters to those who still owe
fees and those who haven’t paid their Spring Trip deposit.
5. A proposal to the board to cover increased
transportation costs by reducing budgeted amounts for
competition fees ($600) and music ($300) was approved
unanimously. Trucks to transport pit instruments to
competitions were twice as expensive as last year.
Band Director’s Report – Grayson Fore
1. Mr. Fore distributed his written report
2. Some dates have changed in the Upcoming Band Events, be
sure to check updated listing
3. Band will march in the Reston Holiday Parade, report at
9:45am on November 25 with instruments and uniforms.
4. Tony Deyo will write the drill again next year for
Marching Band. Music is being created especially for SLHS
band.
5. Distributors raised citrus prices this year as a result
of hurricane damage. Band will absorb the increase.
6. Cost of Kennedy Center performance will be
~$4,000-6,000. Mr. Fore will try to get the school to cover
part of the cost.
7. Mr. Fore would like to see an 8th grade parent mentor
program to encourage 8th graders to continue with band in
high school.
8. Mr. Fore would like a display case to exhibit band
events and awards.
Committee Reports
1. Fundraising – Caroline Boone
1. Ornaments – Suzy Gannon has 59 orders for Christmas
ornaments, will send a fan-out reminder
2. Caroline has 48 orders for citrus
3. Bake Sale on Election Day Nov. 8, brought in $400. Thank
you to supporters should appear in Band Concert Program
2. Publicity – Kim Brightwell
1. Discussed what type of thank you to give to Harris
Teeter and the Tortilla Factory for their support
2. Kevin will forward request for items for the PTSA
newsletter to Kim
3. Hospitality – Pam Dister
1. Tailgate dinners were extremely well organized this
year, thanks to all the parents who helped out
2. Planning to have cookies after the Winter Concert
4. Uniforms – Grace Zamora-Duran
1. A concert uniform jacket is needed for Samantha
2. June Vogan is handling tuxedos
3. Marching Band uniforms are dirty and need to be cleaned.
5. Web Page – David Cline
1. Dave may rework webpage design over Winter Break, he
solicited ideas for improvement
2. Announcements will now appear on the front page of the
website
3. Dave requested more photos to post on the website.
4. He has the ability to send separate reminders to
Symphonic Band and Wind Ensemble
6. Performance Committee – Herb Pierce
1. Parade performance will need a few parent escorts
2. Mallet mover is completed, need for more
3. Need ushers and stage hands for Winter Concert
7. Band Wagon – Lisa Montague
1. Needs articles for next issue, wrap up on marching band
season
New Business:
Next Meeting – TUESDAY, December 6, 2005, 7:30 pm, SLHS
Band Room
Meeting adjourned at 8:45 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Wednesday, October 5, 2005
Attendees:
Grayson Fore
Kevin
Brightwell
Kim BrightwellLisa Montague Frances Pierce
Miriam
Smith
Pam
Dister
Elizabeth
Cline
David Cline
Grace Zamora-Duran
Herb
Pierce
Suzy
Gannon
Tom
Callahan
Caroline Boone
Kevin Brightwell called the meeting to order at 7:40 pm
Minutes of the August meeting were read, corrected, and
approved.
Treasurer’s Report – Miriam Smith
1. Miriam presented the Treasurer’s Report
2. Tag Day has brought in ~$17,500 so far; still waiting
for $300 corporate matching funds
3. There are still outstanding uniform and activity fee
payments, Mr. Fore will distribute notices to appropriate
students next Tuesday and add to his “Blackboard” site.
4. Mr. Fore will also add the list of “Upcoming Band
Events” to Blackboard site.
5. Spring Trip payments received from only 21 of 85 band
members. A fan-out reminder will be sent.
Band Director’s Report – Grayson Fore
1. Mr. Fore distributed his written report
2. October 14 is 8th Grade participation night, will have
between 20 and 40 8th graders, will require extra food and
sodas.
3. November 4 is Senior Appreciation night, need to have
Senior parents gather near where band sits in stadium prior
to half-time.
4. If no marching band competition can be found for Oct.
15, will have a three-hour rehearsal instead. If
competition is found, Mr. Fore will use county funds for
busses.
5. Discussed results of Herndon and Oakton competition.
6. State Marching Band Competition at Massaponax will use
school busses. Need to provide lunch for students, Suzy
Gannon will check with Harris Teeter.
Committee Reports
1. Fundraising – Caroline Boone
1. Ornaments – Suzy Gannon has 523 Christmas ornaments for
sale
2. Concert Program ads are nearly all accounted for. So
far, everyone contacted is returning.
3. Bake Sale – for Election Day Nov. 8, will hold bake
sale, anticipate small turnout. Josh Smith will bake
cookies!
2. Publicity – Kim Brightwell
1. Reston Connection newspaper carried article on band,
Reston Times sent photographer to Oakton competition.
2. Kim will send notice of Tag Day concert to feeder school
band directors
3. Sent Tag Day community thank you letters and notice of
Tag Day concert to Observer and Connection newspapers.
3. Hospitality – Pam Dister
1. Have cakes for Senior Appreciation Night
2. Have sufficient ovens to bake lasagna
4. Uniforms – Grace Zamora-Duran
1. Tux Shirts and girl’s jackets have arrived
2. June Vogan has arranged with Reston Tailors to buy,
alter, and clean tuxes
3. From now on, Section leaders will check band members for
hats, gloves, and black socks before departing for
competitions.
4. Discussion of messy hair showing from marching uniform
hats, need to address.
5. Web Page – David Cline
1. Dave may rework webpage design over Winter Break, he
solicited ideas for improvement
2. Will also post photos sent to him.
6. Performance Committee – Herb Pierce
1. Waiting for hinges to repair “lunar lander”
2. Herb thinks he can build a new, lighter mallet mover for
less cost than to purchase
3. Marching Band needs volunteers to drive a trailing
vehicle in the Homecoming Parade and 6 to 8 parents to walk
with the band. Arrive at school at 4 pm.
4. Homecoming Game performance PRECEEDS game, need to have
marching show instruments in hall prior to leaving for
parade, very short turn-around time between parade, dinner,
and pre-game performance
5. Kevin needs at least a week lead time to reserve vans to
transport instruments
6. Need ushers for Tag Day Concert
7. Band Wagon – Lisa Montague
1. Articles are due October 10 for next issue.
New Business:
1. TAG DAY – Kevin handed out an editorial that ran after
Tag Day questioning why in the FCPS, with a budget of $1.9
Billion, it is necessary to have band students go
door-to-door asking for donations. Mr. Fore will launch a
review of our practices.
2. Kevin suggested sending letters to LHMS Principal to
support a strong cohesive band program and help alleviate
current fractionation of band classes.
Next Meeting – TUESDAY, November 8, 2005, 7:30 pm, SLHS
Band Room
Meeting adjourned at 9:00 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Corrected Minutes of the SLHS Band Boosters Association
Meeting
Wednesday, September 7, 2005
Attendees:
Grayson Fore
Kevin
Brightwell
Kim
Brightwell
Lisa Montague
Frances Pierce
Miriam Smith
Sue
Daniels
Grace
Zamora-Duran
Elizabeth
Cline
Kevin Brightwell called the meeting to order at 7:40 pm
Minutes of the August meeting were read and approved.
Treasurer’s Report – Miriam Smith
1. Miriam presented the Treasurer’s Report
2. Guard expenditures exceeded budgeted amount by $38,
Miriam recommended moving $40 from marching band. The
motion was approved
3. Miriam inquired whether expenses from prior years are
charged to the prior year or to the current year.
Band Director’s Report – Grayson Fore
1. Mr. Fore distributed his written report
2. Virginia Showcase of Bands at Herndon High School
September 24. Will require rental truck to transport
instruments. Will require snacks and water.
3. Mr. Butler approved Band use of a golf cart to transport
instruments to/from field. Herb Pierce constructed a cart
to help haul instruments
4. Percussion will be purchasing their own berets, cost is
$6.50 each.
5. Tag Day requests for instrument repair and bus box
inventory
6. Choir will participate in the citrus sale this year,
will need alternate delivery site due to SLHS renovation.
Committee Reports
Fundraising – Caroline Boone
• TAG DAY – Sue Daniels
• In good shape for Saturday, should arrive ~8:30 am
• Ornaments – Mrs. Gannon agreed to handle White House
ornaments
• Need to check on ads for Concert Program, first concert
is Tag Day on November 2.
• Publicity – Kim Brightwell
• Connection newspaper will carry article on Tag Day in
9/11/05 edition.
• Is a PTSA newsletter, they have agreed to include Band
information. Newsletter posted on PTSA website.
• Hospitality – Pam Dister
• All but one tailgate dinner is covered. Supporters
this year are Philadelphia Mikes; Chik-fil-a; Tortilla
Factory; Popeye’s; and lasagna dinner.
• Uniforms – Grace Zamora-Duran
• Uniforms have been fitted
• Gloves and polo shirts are ordered, Grace will check
stock of socks and white t-shirts
• May need to purchase some tuxedos in larger sizes
• Many extra marching shoes in uniform cupboard
New Business:
None
Next Meeting – Wednesday, October 5, 2005, 7:30 pm, SLHS
Band Room
Meeting adjourned at 8:30 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Wednesday, August 10, 2005
Attendees:
Caroline
Boone
David Cline
Frances Pierce
Grayson Fore
Herb Pierce
Kevin
Brightwell
Kim
Brightwell
Lisa
Montague
Miriam Smith
Mark Jensen
Brian Geiger
Robin Geiger
Sue
Daniels
Craig
Daniels
Grace Zamora-Duran
Elizabeth
Cline
Pam Dister
Rebecca Kelly
Kevin Brightwell called the meeting to order at 7:40 pm
Grace Zamora-Duran volunteered to chair the Uniform
Committee
The RCC has been reserved for April 21, 2006 for the
JazzHawks Concert
Minutes of the June meeting were read and approved.
Treasurer’s Report – Miriam Smith
1. Miriam presented the Treasurer’s Report
Band Director’s Report – Grayson Fore
1. Mr. Fore distributed his written report
2. This year’s marching program, “Minimally Speaking –
Saucedo, Three movements Newrhythmics, Layers, Echoes, will
NOT require any field props. The design uses the whole
field.
3. Will have a large pit (as many as 7 timpani) need to
consider purchase of another cart to haul instruments
(~$800). Fortunately, Herndon and Oakton each provide carts
for the competitions they host. There was discussion of
renting a cart for the Oct. 15 and 29 performances.
4. Guard uniforms have been attended to by Missy and Miriam
5. Will do uniform fittings for Freshmen next Mon. or Wed.
(8/15 & 8/17)
6. Back to Band Stations:
• Emergency Cards – Pam and Frances
• Volunteer sign-up – Caroline
• Performance Committee – Herb and Craig
• Uniform Committee – Grace (Concert Band uniform
fittings scheduled for 8/23 & 8/24)
• Payments – Miriam and Mark
• Information verification for roster – Martha and Dave
• Tailgate Dinner sign-ups – Elizabeth
1. This year’s marching show will use 55 musicians: 10
percussion in pit only, 45 marching, 10 guards
2. Miscellaneous – there will be no new SLHS Activities
Director until December; bus requests will go to Linda
Jones. There is a new head trainer.
Committee Reports
• Fundraising – Caroline Boone
• Modell’s fundraiser scheduled for one month, Aug. 19 to
Sept. 15. Discussion of having some band students perform
at Modell’s on a Sunday.
• Virginia Diner changing percentage shared with
fundraisers; if raise <$5000, receive 40%, if raise
>$5000 receive 50%. Pizzeria Uno also has changed
percentage for fund-raising to 15% <$1000 and
20%>$1000. Dates for Pizzeria Uno fundraisers are Sept.
27 and Nov. 7.
• White House ornaments, may have order forms at
Back-to-Band
• Bake Sale, Caroline will see if Julie Hershorn will
manage again this year.
• Caroline will provide e-Scrip information to Kim
• TAG DAY – Sue Daniels
• Sue would like to have two parents work with her this
year so there will be smooth transition as she steps out of
the job.
• Sue needs help Xeroxing on 8/25 and 8/26 (Thursday and
Friday) at SLHS
• There will be volunteer sign-up forms at Back-to-Band;
Dave Cline will provide paper copies of updated volunteer
forms on the website.
• Publicity – Kim Brightwell
• Kim will provide information to local newspapers about
Tag Day
• Hospitality – Do we want to have a pool party this year?
Consensus is to poll the band members.
• Will be an End-of-Band Camp potluck dinner on Thursday,
Sept. 1
• Discussion when to provide ice pops for afternoon band
camp sessions
New Business:
None
Next Meeting – Wednesday, September 7, 2005, 7:30 pm, SLHS
Band Room
Meeting adjourned at 8:40 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, June 7, 2005
Attendees:
Caroline
Boone
David Cline
Frances Pierce
Grayson Fore
Kevin
Brightwell
Kim
Brightwell
Lisa
Montague
Miriam Smith
Patti Lewis
Kevin Brightwell called the meeting to order at 7:47 pm
New Board of Directors announced:
President:
Kevin Brightwell
1st Vice
President:
Caroline Boone
2nd Vice
President:
Elizabeth Cline
Treasurer:
Miriam Smith
Recording
Secretary
Frances Pierce
Corresponding
Secretary:
Lisa Montague
A list was circulated to collect names of volunteers who
have supported the band this year so that they might be
recognized in the Bandwagon.
Minutes of May meeting were read and approved.
Treasurer’s Report – Patti Lewis
1. Checking account balance is $4817.92. JazzHawks raised
$1275; received $83.40 from E-scrip, $76 from Pampered
Chef, and $48 from Pizzeria Uno.
2. Books will close at end of June for our tax year, Patti
needs information from each board member regarding how much
they donated to the band this year through Tag Day, various
fundraisers, etc. (exclusive of uniform and food fees).
3. Discussed mechanics of creating new signature cards for
bank accounts and moving $10K from checking into a savings
account for new uniforms
Band Director’s Report – Grayson Fore
1. Mr. Fore distributed his written report
2. Next year’s marching program will be “Minimally Speaking
– Saucedo, Three movements Newrhythmics, Layers, Echoes.
Richard Deyo will do the drill design. Color theme will be
black and white. Will have a large pit, need to consider
purchase of another one or two carts to haul instruments
(~$800/each).
3. July 25 and August 8 will be Guard Practice
4. Silver Diner Fundraiser is Monday, June 13, Mr. Fore has
recruited many popular teachers to participate.
5. Band banquet is Wednesday, June 15.
Committee Reports
• Fundraising – Caroline Boone
• Silver Diner fundraiser scheduled for June 13, 6-8 pm,
Silver Diner donating 20% of food check to band
• Virginia Diner changing percentage shared with
fundraisers; if raise <$5000, receive 40%, if raise
>$5000 receive 50%.
New Business:
Kevin Brightwell will be recruiting committee chairs prior
to the first BBA meeting of 2005/2006 school year.
Mr. Fore has a list of rising 9th graders for next year.
Next Meeting – Wednesday, August 10, 2005, 7:30 pm, SLHS
Band Room, Will assemble packets for Back-to-Band
Meeting adjourned at 8:30 pm
(Signed)
Frances Wahl Pierce
Record
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, May 3, 2005
Attendees:
Caroline
Boone
David Cline
Frances Pierce
Grace
Zamora-Duran
Grayson Fore
Kathy
Leatherwood
Kevin
Brightwell
Kim
Brightwell
Lissa Bessey
Mark Jensen
Martha
Vockley
Michael Cox
Miriam Smith
Pam Dister
Patti Lewis
Kevin Brightwell called the meeting to order at 7:38 pm
Minutes of April meeting were read and approved.
Treasurer’s Report – Patti Lewis
1. Checking account balance is $4308.49, total for the year
except for funds from JazzHawks and Silver Diner
2. Fees for Spring trip and uniforms continue to come in
3. We are over budget on concert band music by ~$700
4. Drill writer for 05-06 school year will cost ~$1600
5. Draft BBA budget presented for 05-06 school year, will
be voted on at Spring Concert
Band Director’s Report – Grayson Fore
1. Mr. Fore distributed his written report
2. Band is playing so well, Mr. Fore has altered some
rehearsal times
3. Color guard clinic has been moved to June, need to
recruit members
4. Drum Majors and Section Leaders will be selected in June
also
5. Students will receive a CD and Sheet music for next
year’s marching program in June
6. Band Banquet will be pot-luck, as in past years
Committee Reports
• Performance – Kathy Leatherwood and Martha Vockley
• JazzHawks
• BBA will make coffee to serve
• Need help setting up the RCC, start ~ 2 pm
• Total of 40 tickets given to Fellowship House
• Kim will contact newspapers, will have another fan-out
e-mail
• Discussed having signs to post advertising the event
• Blooms donated flowers; Clyde’s donated a door prize
• Fundraising – Caroline Boone
• Pizzeria Uno; next fundraiser will be Monday, May 23
• Silver diner fundraiser scheduled for June 13, 6-8 pm;
discussed popular teachers who might be willing to serve,
BBA gets 20%
• Nominating Committee – Pam Dister
• Have a partial slate of candidates for BBA:
• President – Kevin Brightwell
• 1st Vice President – Caroline Boone
• Corresponding Secretary – Lisa Montague
• Recording Secretary – Frances Pierce
• Will send out e-mail asking for nominations, will also
open the floor to nominations at Spring concert. Will have
a full slate by time of election during Spring Concert
New Business:
None
Next Meeting – Tuesday, June 7, 2005, 7:30 pm, SLHS Band
Room
Meeting adjourned at 8:34 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, April 12, 2005
Attendees:
Kevin
Brightwell
Patti
Lewis
Grayson Fore
Caroline
Boone
Frances Pierce
Kim
Brightwell
Pam Dister Mark Jensen David
Cline
Martha Vockley
Kathy
Leatherwood
Michael
Cox
Kevin Brightwell called the meeting to order at 7:40 pm
Minutes of March meeting were read and approved.
Treasurer’s Report – Patti Lewis
1. Art Auction netted the Band $2288
2. E-script has brought in $80.55
3. Fees for Spring trip ($286 in the last week) continue to
come in
4. Still are owed $400 for uniform expenses
5. BBA has paid about $1000 toward the Spring Trip, which
is supposed to be self-supporting
6. $1463.77 remains in student accounts, current as of this
date.
Band Director’s Report – Grayson Fore
1. Mr. Fore distributed his written report
2. All-State Band went very well, Max Briggs, Pam Daniels,
Thomas Daniels, and Kyle Brightwell participated
3. End of year Band Banquet will be June 15, some
discussion of having it catered, concern that cost would
keep some from attending
Committee Reports
• Fundraising – Caroline Boone
• Pizzaria Uno has drawn alumni support, next fundraiser
will be Monday, May 23
• $190 raised from Pampered Chef orders
• May 6 is the percussion pizza party for being top sellers
of citrus
• Silver Diner fundraiser tentatively scheduled for June 13
• Publicity – Kim Brightwell
• Kim will send one of Mike’s photos from the Band trip to
the paper with a caption
• Web Page – David Cline
• Dave has put up Melissa Bly’s invitation to her Master’s
Recital for Conducting at GMU, April 24, 8 pm
• Finance Committee – Mark Jensen
• Set meeting for April 19, 7 pm at Kevin’s house to set
budget for next year
• Nominating Committee –
• Need three members, no more than one of whom is a member
of the Executive Committee. Pam Dister volunteered, other
names were suggested and Lisa Montague will send out an
e-mail soliciting help from any interested persons.
• Jazz Hawks at the RCC, Friday, May 13, 7:30 pm
• May not have a raffle. Decided to charge $15/person. Will
decorate with Blue and Green
• Will provide complimentary tickets for residents of
Fellowship House to attend.
• Tickets will be sold at the Outback Steakhouse
Fundraiser.
• Will send announcements to alumni, for inclusion in Ridge
Loux’s letter, Kim will do a flyer and get notice in
newspaper
• Need volunteers to solicit desserts from restaurants,
parents to donate food, and someone to get coffee from
Starbucks.
New Business:
None
Next Meeting – Tuesday, May 3, 2005, 7:30 pm, SLHS Band
Room
Meeting adjourned at 8:45 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, March 1, 2005
Attendees:
Kevin
Brightwell
Patti
Lewis
Grayson Fore
Caroline Boone
Frances
Pierce
Kim
Brightwell
Pam Dister Lissa
Bessey
Mark
Jensen
David Cline
Miriam Smith
Michael Cox
Kevin Brightwell called the meeting to order at 7:35 pm
Minutes of February meeting were read and approved.
Treasurer’s Report – Patti Lewis
1. Have received $174 from Manuel Zed bracelet sales
2. Fees for Spring trip and for uniforms continue to come
in
3. Student account balances will be used to pay for Spring
Trip
4. Concert Band over budget on music purchases, may have to
transfer money
Band Director’s Report – Grayson Fore
1. Mr. Fore distributed his written report
2. Discussion of logistics for students performing in
District Band
3. Thanks to all who helped make ADB at SLHS a success
4. Solo and Ensemble forms due the week of March 7 to Mr.
Fore, students will receive extra credit for participating
in Solo and Ensemble
5. Kudos to students who auditioned and were selected for
All-State Band and Orchestra: Max Briggs, Kyle Brightwell,
Pam Daniels, Thomas Daniels, Evan Vockley, and Stephanie
Winklejohn.
6. Logistics for Spring trip were discussed, baggage
checking, meeting time, chaperone roommate assignments
Committee Reports
• Fundraising – Caroline Boone
• Art Auction needs 12 people during auction, 2 to serve
beverages, 3 cashiers after
• Forty one people have purchased tickets
• Lissa needs clipboards, cash boxes, and coolers
• Night of auction, preview starts at 7:00 pm; checks for
art will be made out to BBA; credit card purchases will be
to Ross Galleries.
• Tickets will be sold at the door, although we’d like to
discourage this practice. All ticket sale proceeds go to
BBA
• Pampered Chef orders will be taken at the auction as
well.
• ADB hospitality made about $200, and there is bottled
water left over.
• Publicity – Kim Brightwell
• Kim will do an interview about the auction on Z-104
• Web Page – David Cline
• Have a new mail service provider that is more reliable.
New Business:
None
Next Meeting – Tuesday, April 5, 2005, 7:30 pm, SLHS Band
Room
Meeting adjourned at 8:32 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, February 1, 2005
Attendees:
Kevin
Brightwell
Patti
Lewis
Grayson Fore
Kathy Leatherwood
Caroline Boone
Kim
Brightwell
Pam Dister Lissa
Bessey
Mark
Jensen
David Cline
Miriam Smith
Herb
Pierce
Michael Cox
Frances
Pierce
Elizabeth Cline
Craig Daniels
Kevin Brightwell called the meeting to order at 7:35 pm
Minutes of January meeting were read and it was noted that
Elizabeth Cline and Mark Jensen’s names had been left off
the attendees list. The January minutes have been corrected
and were approved.
Treasurer’s Report – Patti Lewis
1. Still have $10, 000 in the checking account that needs
to be transferred to a uniform savings account
2. $8,812 is owed to student accounts from fund raising
activities
3. Except for the Art Auction on March 5, all fundraising
activities for this school year are complete
4. Payments for spring trip to Chicago are coming in.
5. Herb Pierce submitted receipts for materials used to
construct drum major stand. Kim Brightwell’s motion to
reimburse Herb $792.52 from marching band funds was
approved.
Band Director’s Report – Grayson Fore
1. Mr. Fore distributed his written report
2. All-District Band (ADB) high school rehearsal has been
cancelled Saturday morning due to rescheduled SAT
examinations. Middle school students will rehearse from 1-4
pm.
3. Concession sales for ADB will be in the Yellow
Cafeteria. Pam Dister and Martha Vockley will manage.
4. Elizabeth Cline will help shuttle guest conductors to
the airport; Kim & Kevin can do mid-day transport on
Saturday
5. Need help from BBA on Sunday to usher (especially to
monitor rear doors for ingress/egress during performance)
and to help break down the stage.
6. March 5, Wind Ensemble will perform at District Band,
2:20 pm, at Falls Church High School. Arrive 12:30 pm,
warm-up at 1:00 pm
7. The Pre-Festival Concert scheduled for February 17 will
require more than the usual number of stage hands because
there will be four bands participating.
Committee Reports
• Fundraising – Caroline Boone
• Art Auction needs 5 to 8 people to help auction company
unload art
• Lissa Bessey and Martha Van Trees (plus perhaps Judith
Briggs) will go to Philadelphia to preview and help select
art for auction
• Lissa needs ads from band programs to insert in auction
program; Oracle Corp. will have a free ad. Also include
band-tastic student kudos.
• Night of auction, preview starts at 7:00 pm; checks for
art will be made out to BBA; credit card purchases will be
to Ross Galleries.
• Not likely to need fair market value receipts because art
is priced 20-30% below market value.
• Majority of art priced at $50 to $150
• Tickets will be sold at the door, although we’d like to
discourage this practice. All ticket sale proceeds go to
BBA
• Pampered Chef catalogs will be distributed at
Pre-Festival Concert, band receives 15% of sales plus
percentage of commission
• Publicity – Kim Brightwell
• Articles will go into the Observer and Connection on art
auction
• Z-104 will help advertise art auction. Lissa will get
information to them
New Business:
None
Next Meeting – Tuesday, March 1, 2005, 7:30 pm, SLHS Band
Room
Meeting adjourned at 8:20 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, January 11, 2005
Attendees:
Kevin
Brightwell
Patti
Lewis
Grayson Fore
Martha Vockley
Caroline Boone
Kim
Brightwell
Pam Dister Lissa
Bessey
Anna Toth
David Cline
Grace Duran
Mark
Jensen
Elizabeth
Cline
Frances
Pierce
Kevin Brightwell called the meeting to order at 7:30 pm
Minutes of December meeting were read and it was suggested
that the recording secretary modify the way the Director’s
and Treasurer’s Reports are referenced in the minutes.
Otherwise, minutes were approved as read.
Treasurer’s Report – Patti Lewis
1. Patti needs information from all the fundraising
chairpersons so she can correctly credit student accounts
so the students will know how much they will owe for the
Spring Trip.
2. Patti will also prepare IRS Forms 1099 for the
instructors
3. All who have donated $250 cash or a quid pro quo of $75
to the band will receive a receipt for tax purposes. Each
fundraising chairperson is responsible for generating those
receipts.
Band Director’s Report – Grayson Fore
1. Mr. Fore distributed his written report
2. All-District Band (ADB) auditions went well. SLHS has
several students in the upper level band, among them: Matt
Jensen, Stephanie Winkeljohn, Evan Vockley, Pam Daniels,
Robert Van Trees, Kyle Brightwell, Thomas Daniels, Monica
Orta, and Max Briggs
3. Martha Vockley has a price list for concession goods for
ADB. Concessions sales will be in the Yellow Cafeteria.
Parents are needed to help with Chik-fil-a lunch on
Saturday, Feb. 5; Nigel Briggs and Nancy Orta have
volunteered. Elizabeth Cline, Kim Brightwell, and Grace
Duran will help on Sunday.
4. Lisa Montague is preparing certificates for ADB
participants.
5. Lisa Montague is accepting articles for the Bandwagon.
6. The Drill Designer has been paid
7. The Pre-Festival Concert scheduled for February 17 will
require more than the usual number of stage hands because
there will be four bands participating.
Committee Reports
• Fundraising – Caroline Boone
• Citrus sales went well. Reston Interfaith benefited from
a large donation
• Still receiving an occasional request for White House
ornaments; 29 remain
• Virginia Diner stock is all sold
• Art Auction notice did not make it into the Synergy; will
contact Ridge Loux and ask if he’ll include it in his notes
to parents
• Invitations and flyers have been received from auction
company. Invitations will be sent to: LHMS band parents,
SLHS band parents, teachers, friends and family of band
parents, will be posted on website to reach alumni, and
sent to Tag Day donors.
• Important to have names and addresses of all receiving
invites so they can be contacted two weeks prior to event
to remind.
• Website – David Cline
• LHMS website is up
• Several alumni have signed up on the site
• Hospitality – Pam Dister
• Winter Concert reception went well.
• Uniforms – Grace Duran
• Grace will coordinate with Mr. Fore about getting
marching uniforms cleaned by June
New Business:
The possibility of establishing a music scholarship at SLHS
in the name of Nathaniel Nyren was discussed, no decision
was made. Patti Lewis is still accepting contributions to
the Nathaniel Nyren Memorial Fund that was established for
his daughter.
Next Meeting – Tuesday, February 1, 2005, 7:30 pm, SLHS
Band Room
Meeting adjourned at 8:40 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, December 7, 2004
Attendees:
Sue Daniels
Patti Lewis
Pam Dister
Kevin Brightwell
Lisa
Montague
Martha
Vockley
Anna Toth
Caroline Boone
Frances
Pierce
Lissa
Bessey
David Cline
Grayson Fore
Kevin Brightwell called the meeting to order at 7:45 pm
Minutes of October and November meetings were read and
approved as written
Treasurer’s Report – Patti Lewis
1. Finances are in good shape, Tag Day has brought in more
than $18,000 so far
2. Funds will go to pay Virginia Diner, for citrus, and
into student accounts
3. Discussion of low interest rates paid on commercial
accounts and extra fees charged for depositing too many
checks. Is there a more satisfactory solution?
4. The uniform savings account has been closed at the old
bank and the funds are temporarily housed in the checking
account at the new bank
5. Patti reminded BBA board members to keep track of their
contributions to the BBA as she must report them on a
fiscal year basis (July through June) on the BBA tax
return.
6. Herb Pierce will be asked to provide receipts for
materials used to construct drum major’s stand
7. All who donate >$75 to the band will receive a
receipt.
Band Director’s Report – Grayson Fore
1. See attached notes provided by Mr. Fore
2. Mr. Fore requested BBA help to move equipment on Sunday,
Feb. 7, 2005, for All District Band
3. The 2004 Drill Designer is still owed $500; the amount
is in the budget
4. District Band – Wind Ensemble has been moved to March 5,
2005, from March 11, 2005.
• Performance – Mike Cox
• Mike will be out of town for the Winter Concert, December
14, 2004. Hill Montague will video the performance
• Uniforms – Patti Lewis
• Some Symphonic Band dresses are still being shortened
• Fundraising – Caroline Boone
• Citrus will be delivered Friday, Dec. 10, around noon.
Expect help from SLHS weight lifters and JROTC to unload
truck. Distribution will be Saturday from 8 am to noon.
Please call Caroline Boone if you are able to help on
Friday.
• We have broken even on cost of White House ornaments;
about 160 remain to be sold
• Decided to charge $12/person or $20/couple for art
auction tickets. Wine will be served. We have 40 pages of
advertising to sell in the brochure and the art company
will donate a $100 item for live auction.
• Invitations to the art auction will be sent to alumni and
LHMS parents.
• Event will be held at Oracle Corporation (capacity is 150
people); they may donate hors d’oeuvres
• Decided to allow one hour to browse art selection and two
to three hours for the actual auction. Go to
RossGalleries.com to view samples of art to auction.
• Hospitality – Pam Dister
• Remember to bring food for post-concert reception. Pam
looking for folks to help serve.
New Business:
Dave Cline will add LHMS Band to our website, with their
own domain name
Next Meeting – Tuesday, January 11, 2005, 7:30 pm, SLHS
Band Room
Meeting adjourned at 9:00 pm
(Signed)
Frances Wahl Pierce
Recording Secretary
Minutes of the SLHS Band Boosters Association Meeting
Tuesday, November 2, 2004
Attendees:
Anna
Toth
Sue
Daniels
Mark
Jensen
Patti Lewis Miriam L Smith
Mike
Cox
Dave Cline Kim
Brightwell
Pam Dister Kevin Brightwell
Grayson
Fore
Grace
Zamora-Duran
Caroline Boone
Kevin Brightwell called the meeting to order at 7:45 pm
1. Minutes of last month’s meeting were not available for
approval. Dave Cline indicated that they were on
line, but those in attendance decided to look at them next
meeting.
Treasurers Report – Patti Lewis
1. Money continues to come in for Tag Day and Baja Fresh
2. $928 has been collected for White House ornaments
3. Patti continues to work with the bank to close the
uniform fund account and transfer all funds to the other
account. This process is almost complete and Patti
expects to get a check from the bank soon. This will
make the process for transferring money to the uniform fund
easier. Normal life span for uniforms is about 10
years. SLHS marching uniforms are now 4 years
old.
Band Director’s Report – Grayson Fore
1. Senior night is coming up this Friday. Seniors
have prepared superlatives. Grayson wondered if some
parents should be recognized, as well.
2. The new band director at LHMS is Melissa Blye. She
was at Dogwood Elementary a few years ago, and has been
working in Fairfax County for a few years. Grayson
feels that she is an excellent addition to the
pyramid. She is a bit overwhelmed with organizing
paperwork, instrument rental sign-outs, etc. that had
become quite disorganized. She does not feel at this
time that the LHMS bands will be prepared to perform a
December concert, as originally scheduled. Their
first concert will probably be January.
3. 8th Grade Band Night is this Friday. Ms. Blye will
be in attendance with her 8th grade students. Ms.
Blye and students will also eat with the band that
evening.
4. Chicago trip is almost set. Contracts from the
tour company have been received and signed. Shannon
Tulley, Dave Tipton (Officer Tipton, who will be simply
Dave Tipton on this trip), and several guidance counselors
will chaperone, as well as parents.
5. SLHS is hosting All-District Band this year.
Grayson distributed a list of volunteer needs. The
schedule and guest directors are being finalized.
Dave Cline will get all of this info onto the web site when
it is ready. Costs are covered by the District, and
not by South Lakes. The exception is any fundraising
we do, such as a concession area.
6. The band students have elected student officers.
Zeh Hale was elected President, and was expected to attend
the meeting tonight, but was not in attendance.
Committee Reports
Performance – Mike Cox
• Mike will put together a thank you e-mail to all those
who have helped with the performances. Performance
committee activities are about to wind down with the end of
marching season.
Uniforms – Patti Lewis
• Concert dresses are in, but there seems to be a problem
with the lengths. Patti, Kim, and Miriam will go in
to Wed evening’s Wind Ensemble rehearsal to have the women
try on their dresses. Miriam has volunteered to
re-sew the hems, as required.
• We are in need of a uniform committee chairperson.
Mike Cox will contact June Vogan as a possible chair.
Dave Cline and Lisa Montague will put out ‘help wanted’
info.
• Fundraising – Caroline Boone
• Today’s bake sale went well. Caroline was still
counting money, but it seemed to be about $800. She
had spent about $82 on purchasing pies, etc. 71 White
House ornaments were also sold at the booth. Caroline
passed this to Anna Toth.
• Kevin Brightwell gave Grayson a copy of an e-mail he
received regarding a fundraiser called ‘Mall of the
World’. Someone needs to do some research on this.
• Kim will send an article to the papers about the citrus
sale. Grayson suggested adding information regarding
citrus donations to Reston Interfaith.
• Publicity – Kim Brightwell
• Information about the Tag Day Band Concert was sent to
Mr. Greene for the school Marquee.
• A draft copy of a letter to the Activities Department
with the BBA concerns about coordination of transportation
needs, football game funds, etc. Kim would like to
have a few more Executive Board members take a look at it